Program Exit Policies

Candidate Withdrawal Protocol

Candidates seeking to withdraw from the program must submit a formal written request clearly stating their intention to discontinue participation. The withdrawal correspondence should be directed to their assigned program specialist.

In instances where candidates request a transfer to an alternative Alternative Certification Program (ACP), they will receive a completed Texas Education Agency (TEA) candidate transfer form via email. This documentation will comprehensively detail all program and state requirements fulfilled, as well as the candidate's standing status upon release.

Withdrawal Process:

  1. Contact your program specialist to discuss your situation
  2. Submit a written withdrawal request at least 30 days before the next billing date
  3. Complete the appropriate withdrawal form(s):
    • Candidates not in field experience: Complete the Candidate Withdrawal Form
    • Interns/Clinical Teachers: Complete both the Internship Cancellation Form AND the Candidate Withdrawal Form

Exit Policy

Web-Centric Alternative Certification Program (WCACP) candidates may be released from the program under the following circumstances:

1)
Candidate submits a formal written request to withdraw from the program.
2)
Candidate demonstrates inactivity within the program for a period of 1 year (failure to complete coursework, training, or testing requirements).
3)
Candidate fails to complete the required prerequisite study materials or has not attempted a content examination within a 12-month timeframe.
4)
Candidate violates the professional code of ethics or commits any infraction outlined in the WCACP program/field experience handbook.
5)
Candidate enrolled under contingency admission status fails to provide an official conferred transcript following graduation.
6)
Candidate fails to maintain consistent processing of monthly payments during field experience. Candidate's account becomes more than 60 days delinquent during field experience period.
7)
Candidate fails to respond to WCACP communications or maintain contact with the program for a period exceeding 3 months.
8)
Candidate is terminated from a field experience assignment (internship or clinical teaching placement).
9)
Candidate voluntarily resigns or withdraws from a field experience assignment (internship or clinical teaching placement). Medical and/or military exemptions may be granted upon review.
10)
Candidate is not renewed following administrative leave during the academic year.
11)
Candidate operating under late enrollment rules fails to complete the prerequisite coursework and required observations within 90 business days from the commencement of assignment.
12)
Candidate receives negative performance recommendations from the WCACP Field Supervisor or Principal for two consecutive academic years.
13)
Candidates who have not yet secured a teaching internship position are responsible for a monthly access fee to maintain use of the WCACP portal, curriculum, and support services. A 7-day payment delinquency will result in a $50 late fee being added to the delinquent amount. A 21-day delinquency may result in account suspension, while a 90-day delinquency will render the account inactive.

Formal Program Removal:

Candidates meeting any of the aforementioned conditions will be formally removed from the program and issued a termination letter or notification via their registered email address on file with WCACP. The separation from the program will be officially documented with the Texas Education Agency.

Candidates who have been removed from the program may be required to submit a new application with updated admission documentation for program reconsideration. Please note that previously remitted program fees cannot be transferred to a new account.

Inactive Status

Candidates who voluntarily withdraw from the program may be placed in "inactive" status rather than being terminated, depending on their circumstances. Inactive status allows candidates to potentially return to the program within a specified timeframe.

Eligibility for Inactive Status

Inactive status may be granted to candidates who:

  • Submit a proper withdrawal request with 30 days' notice
  • Are in good standing with the program (no ethical violations, payment issues, or performance concerns)
  • Have not yet begun a field experience assignment, OR
  • Withdraw from field experience due to qualifying circumstances (medical, military, family emergency with documentation)

Reactivation from Inactive Status

Candidates in inactive status may request reactivation within 90 days of their withdrawal date by:

  • Contacting their program specialist to discuss return
  • Completing a reactivation form
  • Resolving any outstanding balance or payment arrangements
  • Meeting any additional requirements specified at the time of withdrawal

Time Limits:

  • Reactivation requests must be submitted within 90 days of withdrawal date
  • After 90 days, candidates may need to reapply to the program as a new applicant
  • All program deadlines and benchmark requirements continue to count during inactive status
  • Previous program fees are non-refundable and non-transferable

Important Reminders

Withdrawal Notice Requirement:

You must submit your withdrawal request at least 30 days before your next billing date to avoid additional charges. Failure to provide proper notice will result in one final charge for that billing period.

Certificate Deactivation:

If you hold a probationary or intern certificate at the time of withdrawal, it will be deactivated. You will need to apply for a new certificate if you return to teaching or transfer to another certification program.

Program Fees:

As stated in our refund policy, all program fees paid to etools4Education, LLC are non-refundable. This policy applies whether you withdraw voluntarily or are removed from the program.

Questions About Exit Policies

If you have questions about withdrawal, inactive status, or program exit policies, please contact your program specialist. We are here to help you understand your options and guide you through the process.